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Senate Meeting Minutes

By Ryan Kopf

The minutes for the ARH Senate meeting are below. This meeting happened on October 27th, 2008. Apologies if the formatting is not perfect, it's difficult to convert documents to perfect HTML, but this should be okay.

ARH Senate Meeting Minutes

October 27, 2008

ROLL CALL: (Taken by Jenna)

	ASAP	AD	BC	HAWQ	MayCo	OSCAR	ROAR	USA	HA
1	Corey	Ashley	Melissa	Belen	Liyan		Nichole	Jon	Nipa
2	Miles	Kristen	Jacque	Don	Ashley		Shelby	Eddie	Kaylynn
3		Calvin	Glynis	Billy	Whitney		Jared	Sejal

Quorum was met with 22

APPROVAL OF MINUTES WAIVED

GUEST SPEAKERS:

Aditi from Orientation

1. Orientation staff for next summer

   1. University policies, etc

   2. Present material to students and field questions from parents

   3. Great opportunity

   4. Leadership skills, looking for involvement

   5. Great way to meet other students and get to know staff really well

   6. Network/access to resources through admissions

   7. $3200 for the summer

   8. 2 s.h. of credit for Spring Training

   9. Opportunities throughout next year with an hourly wage

   10. Monday November 3^rd due in 116 Calvin Hall at 4pm

   11. Mandatory meetings Wednesday November 5^th at 3:30 or 7:00pm

   12. Pick it up from Ryan McFadden or go online

Katie Guckert and Erin from Dance Marathon

1. Executive and development directors

   1. Can sign up any time! Even until the day before

   2. Registration is online

   3. Thursday night event with families Currier MPR 7:30pm

   4. Invite everyone you know!

   5. Always happy to provide volunteers for ARH events

   6. On November 9^th, Family Weekend Brunch—at Sheraton from 10:00am-12:30pm

   7. Contact Erin—information online

   8. Look out for other events going on

   9. Look for groups walking to meetings possibly

   10. dancemarathon.org has information

Cynthia Joyce and Lois Cox from the office of the Ombudsperson

1. Has brochures with information

2. Help student, staff and faculty solve problems

   1. Completely confidential

   2. Informal

   3. Neutral

3. Normally help students with serious issues, disputes with professors, etc, problems that have escalated in the residence halls

4. Students are the least informed—how can they market their services?

5. They do conflict resolution. Do work with students that may be employed off-campus, or live off-campus, maybe facing action. Provide legal information and advice. Try to help before it reaches the legal stage.

6. Any advice on how to reach out to students?

   1. Use funny slogans

      1. Example: Got a PAULA? Need some advice?

   2. Put a flyer in all the rooms at move-in

   3. Come visit! They have free pencils

   4. Bulletin board materials to give tips to people

   5. Magnets on people’s doors

7. Bring back to your hall association—let people know!

8. It doesn’t have to be a big deal to come see them. The earlier the better so the conflict hasn’t escalated too rapidly.

9. Visitors decide whether it will just be a conversation or if the visitor would like it to go beyond a conversation and help the student navigate the bureaucracy.

10. It is low-risk to come see them. Contact them any way.

OFFICER REPORTS:

NIKKI:

1. Working on forming Philanthropy committee

   1. Whitney from MayCo interested, Emily and Jenna also interested

2. Philanthropy event in the Residence Halls collecting newspaper for the animal shelter

TIM:

1. Still working on Dining

2. Tailgate on November 15^th— almost finalized. 8-10am at Slater

JENNA:

1. Feedback on formatting minutes is welcome

2. Taking over the recycling committee

3. Made posters for Dance Marathon/ARH-sponsored events

JULIA:

1. Let her know about Halloween events

2. Programming committee meetings

3. Working on snowflake grams—write notes to your friends and mailed through campus mail. Potentially in conjunction with rice drive.

4. Planning an event on November 16^th

RYAN L:

1. This weekend went to Pre-MACURH

2. Cabinet meeting talked about redoing bylaws and Constitution

3. Talked about what is going on in all halls

4. Haunted tunnel—contact Burge President

5. Improvements in halls

KYLE:

1. Survey for half-light in Rienow and Stanley

2. Postage stamp vending machine?

   1. In Burge, Mayflower, Parklawn and Hillcrest

MARK:

1. MACURH regional conference on November 7^th-9^th

2. Pre-MACURH was this weekend! At Kansas University; incredibly beneficial, came up with some ideas for the residence halls

3. At MACURH, will attend board rooms: focusing on dedicated staff member of the year. Workshops with the 4 people on the delegation

4. Delegation also involved in display contest

   1. 3D rendition of a successful event—Casino Night

EMILY:

1. Fundraising committee meeting

1. Finalized content and prices, and finished up mailers

2. Mailers will be sent out on November 10th

BEN:

1. The numbers mean that there is money available! Ask the financial board for money.

2. They will help with paperwork, etc.

3. Financial updates (rough estimates)

ARH 450                                  $5000

ARH 950                                  $10,000

ARH Financial Board 450         $4000

ARH Financial Board 950         $4800

ARH Educational                      $5400

HALL ASSOCIATION REPORTS:

HAWQ:

1. Ideas for a haunted house between Rienow and Quad fell through

   1. May have a mafia night

2. Put on a formal in January for their hall

3. Have a karaoke night in November

AD:

1. November is busy! Many projects

2. 13^th is late-night event

3. 14^th is the freakin Friday—YouTube contest. Daum rec room

4. Want to participate in the rice drive

5. Volunteer project to knit for the premature babies at the hospital

6. MLK Day discrimination awareness event

   1. Brown-Blue eyed movie with discussion circles

MAYCO:

1. Wednesday is scary movie night 9:00pm

   1. Pizza and 3 winners giving away gift certificates

2. “MayCo Fo Sho” tshirts

3. Had a successful Pumpkin carving event

BC:

1. November 13^th—East side Pre-Game Event at 9:00pm in Carnival room

2. Dodgeball was successful

ROAR:

1. Still doing a costume contest on Wednesday with prizes 9-11 in Quad Rec Room

2. Selecting winner of tshirt contest at next meeting

3. Helping out Beat Cancer booths

   1. Tons of colors! 5-7pm outside of Burge and Hillcrest

   2. Bracelets

HA:

1. Hillcrest pumpkin carving contest

   1. Winners get prizes, also painting the baby pumpkins

USA:

1. Meetings on Tuesdays at 8-9 in office

2. House meetings on Thursdays at 7 every-other week

3. RAs putting on Fall Fiesta on pm Thursday

ASAP:

1. Bus rerouted to Parklawn?! Hopefully…

2. Planning a no-shave November with $5 entry—money going to cancer research

3. Tuesday 10pm next meeting

4. Pumpkin carving at 8pm

COMMITTEE REPORTS:

Dining: (Tim)

- Last meeting was last Tuesday of September

- Meal plan to use for visiting people

- Maybe Sunday night meal?

- Survey about food services

- Nutritional information: mostly put together, but on the website by the end of the year

- Next meeting is this Tuesday at 7pm: anyone interested?

- E-mail Tim if interested

Recycling: (Kyle and now Jenna)

- Working on implementing a feasible recycling program—expanding Quad’s program

- No date for the first meeting yet

- Interested

-Whitney from MayCo and Jacqueline from BC

- An email will be sent out to everyone

- Open to ANYONE in Res Halls

- Contact Jenna

Fundraising: (Emily)

- Not sure when next meeting will be—when information comes in for linens and microfridges

Financial Board: (Ben)

- Had meeting, and had one budget for SuperSmash Bros Tournament in November. All proceeds going to school of music flood relief fund. One day in Quad, one in Currier, one other day.

Programming: (Julia)

- Had another meeting at Airliner which was delicious

- Want to put on a study break in December—with help from Programmers, December 14^th (Sunday before finals) with snacks, etc in all the halls

Guidebook: (Julia and Mark)

- Meeting directly after MACURH there will be a meeting

- Interested:

-Jenna, Belen from HAWQ, Ashley from AD, Don from HAWQ

NO FINANCE

NO OLD BUSINESS

NO NEW BUSINESS

ANNOUNCEMENTS/QUESTIONS:

Ryan McFadden:

- Eat the fig bars!

- Everyone have a safe Halloween!!

- Travel in packs

- Get ready for class scheduling for next semester, make sure to find balance

BLING NECKLACE!

1. Nichole awarding it to Nipa

-- She is going to MACURH

ADJOURN IN HONOR OF HALLOWEEN!

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