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Senate Meeting Minutes

By Ryan Kopf

The minutes for the ARH Senate meeting are below. This meeting happened on November 10th, 2008. Apologies if the formatting is not perfect, it's difficult to convert documents to perfect HTML, but this should be okay.

ARH Senate Meeting Minutes

November 10, 2008

ROLL CALL (taken by Kyle)

	ASAP	AD	BC	HAWQ	MayCo	OSCAR	ROAR	USA	HA
1	Miles	Kristen	Jacquilyn	Belen	Liyan	Jill	Nichole	Jon	Nipa
2	Stephanie	Ashley	Glynis	Don	Ashley	Janani	Shelby	Eddie	Kaylynn
3	Corey	Calvin	Melissa	Billy	Whitney			Sejal

QUORUM met with 24

APPROVAL OF THE MINUTES:

Nipa waives to approve minutes without being read

VOTED YES

GUEST SPEAKER:

none

OFFICER REPORTS:

JENNA:

1) Posters and table tents for Tailgate event

BEN:

1) Financial board approved funding for BC event this Thursday

2) A rep from Rienow RAs to approve a budget

3) Financial updates

ARH 450                                  $ 6715

ARH 950                                  $8292

ARH Financial Board 450         $8300

ARH Financial Board 950         $4812

ARH Educational                      $5413

JULIA:

1) Encourage your programming staff to respond to emails!

2) As long as advisors allow it, planning late-night study breaks

3) This Sunday, around 3:30 or 4:00 have throwback games in Hubbard Park

-Freeze tag, kickball, etc

4) On the 5^th they need people to help set up

5) Possibility of doing rice drive

6) School buses to bus people to the mall right before finals on Saturday, December 13^th

NIKKI:

1) Went to student government meeting

-Approved funding

2) Starting a “Think if You Drink” campaign in the Res Halls

3) Working with Dance Marathon to have a movie night

RYAN “L”:

1) Cabinet has been meeting; every-other Sunday at 6:00

2) Working on updating more of the documents

EMILY:

1) Getting the care package order forms in; as of today, there are about 80 orders

MARK:

1) MACURH this last weekend!

- Met some great schools!

- High note: Display about program, on Casino Night

WE WON!!!!!

• As NCC, he attended boardrooms for 10 hours where he reviewed bids from other schools, etc; voted on Residence Staff Member of the year; next MACURH co-advisor; Program of the Year; Student award for leadership training (HALT or HALI-ish)

• Took 4 delegates, able to keep Mark sane throughout the weekend

• Favorite program:

  • Nipa: Around the World in 80 Minutes- each floor was a different country; get passport stamped; could win $250 travel voucher

  • Nichole: Sweet Life of the Opposite Sex- panel would be asked questions that wouldn’t normally have asked their friends

  • Kyle: Board Room; also attended some programs; Risky Business- act out different situations that have to do with alcohol, etc; discussion with other presidents about going tray-less in their dining halls

KYLE:

1) Half-light program, will be attending a Rienow and Stanley meeting

2) Trying to change up the meeting structure—feedback!! BE HARSH!

Senators’ input:

- Email list

- Minutes helping 

- Budgets toward the beginning?

- Doesn’t matter if the execs sit wherever (less intimidating)

- Popcorn ball idea is kind of fun

- Have some snacks!

- Receiving emails, do you read them?

- Detailed agenda is good

BUDGET APPROVAL:

1) Ordinarily would be financial board approval but RA had emergency

-Sandra: Rienow RA request for Winterfest December 6^th 2:00-3:30

- Set up at 5:00 Friday; 11:00/noon that day for set up

- Winterfest has been going on for a long time! One of the most fun and best philanthropic event; Holiday party for about 200 Head-Start children (low income, under-privileged children from Iowa City) donation sign up in Res Hall, they can buy a gift, wrap them, and all presents are taken; Santa Claus/Mrs Claus there to play with children, have fun, play games, give door prizes

- Sign up at any front desk!

- Need more money though! For decorations, food, wrapping paper, extra gifts

-Asking for $300 from us

MOVE to approve them for $500 (more than asking for)

SECOND to approve. Move to discussion

Discussion: An excellent idea to give them more than they need, use for games, decorations, more food; we could sponsor 10 kids with our money

MOVE to close discussion

SECOND to close discussion

VOTE

Approved by majority

CONTACT for information about set-up volunteering, etc:

michelle-vanegdom@uiowa.edu

HALL ASSOCIATION REPORTS:

BC:

1) Pregame Party Thursday night from 9-11

- Got approval from financial board

-Hawkeye gear

-Prize giveaways

MAYCO:

1) Planned “Can for a Man/Woman”

-Date auction with cans, bid on a date, catered meal from Olive Garden

2) Thanksgiving event next Wednesday

-Showing “Home for the Holidays”

3) Grocery Bingo in December

4) Mr. MayCo or Mr. Iowa to get toy donations for the holidays

5) MayCO fo shot shirts

ROAR:

1) WallE movie premiere to promote recycling

2) Approved funding for the Head-Start kids

3) Spelling bee

4) ROAR facebook group!

5) Beat Cancer tshirts, there will be some left overs—

contact michelle-vanegdom@uiowa.edu

HAWQ:

1) Guitar hero tournament in December

2) Jan 24^th formal dance

3) Had some team-building at last meeting

4) Moved to have a meeting every week, not just bi-weekly

OSCAR:

1) Dance and yoga classes in Currier, perhaps do it once a week or bi-weekly

2) House meeting, decided to get new movies each week, play some as Movie night to showcase it

3) OSCAR tshirts being made

ASAP:

1) Carved pumpkins which was a lot of fun! But all smashed 

2) For Thanksgiving, having a potluck and have a Parklawn Thanksgiving recipe book

3) No recreation at Parklawn, so approved to get a ping-pong table to put in the North lounge; for ASAP members

USA:

1) Just did Fall is Here—success! Pumpkin painting, food, drinks

2) Root beer pong tournament for Slater next Wednesday

3) Week after Thanksgiving, doing a Wobble, Gobble 5K for the West side on possibly Sunday December 7th

- They’ll have food

HA:

1) Pumpkin carving was a big hit!

2) Postponed meeting because of election, meeting tomorrow

3) May put on a program next week

AD:

1) Thursday night Late Night event 9:30-11:30 Currier MPR

- Mocktails, karaoke, Department of Public Safety

2) AD Frickin’ Friday—YouTube contest

3) Volunteer event—knit for the preemie project; having people teach! And watch a movie

4) Planning a ski trip on Feb 21-22^nd open to everyone—first come, first serve

5) Daum yearbook

6) Assassins game: down to final 11

7) No Shave November on certain floors

8) Event request from ARH? Want to know if we could put sticker on a card, and get discounts for people in Hall Associations (like STAT card)

-Get a committee together

COMMITTEE REPORT:

Dining:

1) Tasted organic pizza and pasta, and gluten-free pizza crust

2) Tray-less?

3) Survey to be finalized soon

4) Sunday dinner to start next year

5) Currier coffee shop?

-ice cream bar

Recycling committee:

1) Next meeting on Tuesday night at 7:00pm in Currier MPR

Guidebook committee:

1) Two meetings on Tuesday nights in December

2) TOO MANY brochures, pamphlets, etc

-Ways to condense

OLD BUSINESS

None

NEW BUSINESS:

1) What do we want to do for general hall improvements? ANYTHING

- Half-light program

- Lighting in Carnival room

- The bathrooms are going to be redone

- Music in the showers

- Maybe have triangle in shower to facilitate shaving

- More than just the tiny soap dish—shelf for shampoo

- Furniture in lobbies/lounges

-Love sacs

- Sectional couches

- Can see the dirt on the lounge furniture

- Mayflower is not colorful; improve? Art students paint murals

- More laundry machines

- Old kitchens, put laundry in there? On each floor

- The Slater carpets are old, deteriorating

- Loose floorboards in Quad

- Wifi in laundry room

- Daum’s ceilings are cottage cheese—scrape knuckles

- Beds that are half a foot lower

- Shelves (Quad) and vanities (Burge) get in the way

- Parklawn: in the hallways, laundry room, just see pipes; no ceiling

- Two-toned doors, walls are concrete; kind of like juvie

- University ID vending machines

-Vending machines work

- Change machine

- Move movies to front desk in Hillcrest

- Chalkboards in lobbies to write/advertise on

ANNOUNCEMENTS:

Ryan McFadden:

1) Men’s Anti-Violence council

Wednesday November 12 6:00pm

2) Winterfest—major snaps. But also, each hall association can sponsor children (use the 950 account)

3) Next Wednesday, November 19^th 9:00pm Alcohol Education night; punch card to enter for a drawing

4) MACURH delegation did a great job

- Will be revamping leadership training next year!

BLING NECKLACE:

Nipa awards necklace to Mark Schwenker for his work with MACURH

ADJOURN IN HONOR OF… Our first-place win for our display at MACURH!

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